Data Access Agreement
Please read the following terms and conditions concerning the EXAMINE database.
Please email the UK technical coordinator
for further information:
richard.harrington@rothamsted.ac.uk
Terminology
- EXAMINE partners: All participants in the EXAMINE project who are named on the contract.
- Co-opted partners: All those who have supplied data but were not named on the original proposal.
- Principal Contractors: Rothamsted Research, INRA-Le Rheu, ICSTM, UCL.
- Co-ordinator: Rothamsted Research.
- Database Administrators: Rothamsted Research, INRA Le Rheu.
- Update Access: Access to the database for the purpose of editing, deleting, adding. Those with Update Access will also have Download Access.
- Download Access: Access to the database in order to extract data and use it elsewhere (eg in an analysis package) and to use the querying system.
Guiding principles
- The EXAMINE project does not own data. Ownership remains with those who collected the data.
- However, the EXAMINE partners recognise that, for many purposes, a Europe-wide database is more useful than separate national databases.
- The EXAMINE partners are keen for the database to be used as widely as possible to further understanding of aphid ecology, pest status and the impacts of global environmental change on these, and to encourage the optimal use of control measures.
- Data will need to be extracted from the EXAMINE database and fed into various appropriate software packages for analysis. These will not be available via the EXAMINE system.
- The data are costly to obtain and recognition of this through appropriate acknowledgement, authorship and/or remuneration, as appropriate, is a precondition of data usage. This applies to all data types.
There are several categories of EXAMINE data users as follows
- Data owners
- Database administrators
- EXAMINE partners and co-opted partners
- EU sponsors
- Bona fide (bona fide) scientists (non commercial)
- Commercial
- Public
The following usage restrictions will apply
| Aphid catch data (raw) |
| Owner |
Data providers (Usually trap operators and national co-ordinating bodies) |
| Protection |
Username and password |
| Update Access |
1, 2 |
| Download Access* |
3, 4, 5, 6, 7, with permission of 1 |
|
| Aphid catch data summaries |
| Owner |
Data providers (Usually trap owners and national co-ordinating bodies) |
| Protection |
Username and password |
| Update Access |
n/a |
| Download Access* |
3, 4, 5, 6, 7, with permission of 1 |
|
| Information on aphid systematics, trap sites, host plants... |
| Owner |
EXAMINE |
| Protection |
Unrestricted - no username and password |
| Update Access |
2 |
| Download Access* |
1, 2, 3, 4, 5, 6, 7 |
|
| Meteorological data |
| Owner |
Data providers (elaborate) |
| Protection |
Username and password |
| Update Access |
1, 2 |
| Download Access* |
3, with permission of 1 |
|
| Land use data |
| Owner |
Data providers (elaborate) |
| Protection |
Username and password |
| Update Access |
1, 2 |
| Download Access* |
3, with permission of 1 |
|
| Pollution data |
| Owner |
Data providers (elaborate) |
| Protection |
Username and password |
| Update Access |
1, 2 |
| Download Access* |
3, with permission of 1 |
|
| Results of analyses |
| Owners |
Data providers. Data analysers |
| Protection |
Username and password |
| It may be appropriate to display results of analyses on the web site. This may be done with agreement of all data owners involved. |
| Update Access |
1, 2 |
| Download Access* |
3, 4, 5, 6, 7, with permission of 1 and 3 |
*Procedures and principles for Download Access
Permission to use data may be requested direct from the data owners or from the Co-ordinator who will act as a clearing house for requests and contact data owners on behalf of the applicants. The latter course is particularly appropriate if data are required from several countries.
The following conditions will normally apply. Numbers refer to the user classes listed above.
- No conditions apply.
- Access will be for administration purposes only.
- Appropriate credit, authorship or share of income as agreed between parties.
Data will not be passed to third parties without agreement of the owner. (The whole dataset may be used for exploratory analyses
without permission of the data owners, but users should inform data owners of what they are doing and must never use the data
for publication or other gain without permission of the data owners: see above)
- Data will not be passed to third parties without agreement of the owner.
- Appropriate credit, authorship or share of income as agreed between parties. Data will not be passed to third parties without agreement of the owner.
- Payment of a fee agreed by the data owners will be required. (If possible, a standard fee will be agreed by all partners and co-opted partners).
Appropriate credit, authorship or share of income as agreed between parties.
Data will not be passed to third parties without agreement of the owner.
- Conditions will be agreed by parties on a case by case basis.
Enforcing conditions
All access will be protected by a username and password. The Username will determine access rights according to the restrictions listed above. The database administrators will assign usernames and passwords and set their access rights.
Entrance policy
The project will invite those with relevant data to become co-opted partners. However, regrettably, existing EXAMINE funds will not be available to co-opted partners. Co-opted partners will need to supply data as well as information about their organisation, trap site etc in an agreed format so that the project database and web site can be kept up to date.
Exit policy
Once data have been entered into the database, they will remain there even if the owner (Institute rather than Individual) leaves the project. Permission will still be sought from the owner to use the data, but if this cannot be obtained (eg because the organisation owning the data has ceased to exist) the data will be used if all other conditions of usage (above) are met. The data owners will continue to have access to the database if they wish.
Standard acknowledgement
`This paper uses data from the EU Thematic Network `EXAMINE' (EVK2-CT-1999-20001).'
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